Travel Officer (Reporting And Monitoring)

Descrizione

Travel Officer (Reporting And Monitoring) Sintesi in italiano (traduzione automatica): L'Organizzazione FAO, con sede a Roma, cerca un Travel Officer (Reporting and Monitoring) per la Divisione Servizi Logistici. Il candidato si occuperà della gestione e coordinamento delle attività di viaggio, con particolare attenzione alla reportistica e gestione dei dati, supportando il sistema di viaggio dell'organizzazione. Tra le mansioni principali ci sono la supervisione della conformità alle politiche di viaggio, la generazione di report, la risoluzione di problemi complessi e la formazione della comunità degli utenti. È richiesto un titolo di studio pertinente, esperienza nel settore della gestione dei viaggi e competenze in analisi dei dati e reportistica. Inoltre, è fondamentale avere capacità di problem solving e conoscenza delle politiche di viaggio delle Nazioni Unite. Organizational Setting The Logistics Services Division (CSL) is responsible, inter alia, for ensuring effective and efficient administration and enabling functions to support the Organization's programmes in achieving the Strategic Objectives while meeting the requirements of Members, UN partners and resource partners. The position is located in the Logistics Services Division (CSL) at FAO headquarters in Rome, Italy. Reporting Lines The Travel Officer (Reporting and Monitoring) reports to the Travel and Transportation Officer, Head of the Unit. Technical Focus The Travel Officer (Reporting and Monitoring) supports the administration and coordination of travel activities specifically focused on travel programme reporting and data management, testing and development of the Organization's travel system, and supporting the provision of all official travel in accordance with the approved policies and guidelines. Key Results Contribute to the efficient and sustainable management of FAOs global travel programme, ensuring high quality data management for adequate oversight, monitoring and reporting capability. Key Functions Supports compliance with the approved travel policy, rules and regulations and/or guidelines, monitors requests for exceptions, and identifies gaps or problem areas for review; revision of policies or guidelines. Provides guidance and support to the travel user community on travel policy and systems related matters, personally advising senior staff and official travellers on travel issues, including resolving complex problems and emergencies. Contributes to the oversight and reporting on FAO’s global travel programme. Generates travel data reports from various sources, verifies data accuracy and consistency for provision of data to internal and external stakeholders (including auditors). Identifies requirements for improvements to FAOs travel data and reporting requirements, designs, tests and implements solutions for effective reporting and monitoring of FAOs travel programme. Drafts a variety of reports, correspondence and documents on FAOs travel programme activities Oversees the maintenance of accurate travel databases, records and process documentation. Identifies and investigates technical issues in the travel administrative systems, drafts requirements to resolve issues and implement technical and functional system changes aimed at improving performance, functionality, and quality of data. Co-ordinates and conducts travel system quality assurance and testing and liaises with IT for implementation of identified system enchantments and solutions. Participates in building capacity and skills within the global user community in travel administration, including the development, coordination and delivery of travel programme and system related training, identification of knowledge gaps and development of training materials. Proposes changes to practices intended to increase efficiency and minimize risk, including proposing changes in policies and guidelines, and recommends new ideas to enhance the effectiveness of FAO' travel services. Verifies and supervises the processing of invoices for payment from travel agents and other travel service suppliers, against the terms of contract and actual services rendered. Performs other duties as required. Specific Functions Extracts and produces travel management information reports and programme analysis for reporting and monitoring of FAOs travel related programmes and travel service providers. Develops and enhances data visualization, reporting and monitoring capabilities. Supports development of new travel practices and systems. Provides guidance and support on the resolution of complex system issues. Advises staff on travel policies, entitlements, and procedures. Ensures adherence to UN travel policies and procedures. ______________________________________________________________________________________________________ CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING Minimum Requirements Advanced university degree (Master's degree or equivalent) in business administration, public admin