CONTRACTS MANAGEMENT OFFICER, P3

Descrizione

CONTRACTS MANAGEMENT OFFICER, P3 Sintesi in italiano (traduzione automatica): Il ruolo di Responsabile gestione contratti è offerto dal Centro Servizi Globale delle Nazioni Unite (UNGSC) a Brindisi, Italia. Questa posizione è parte del team di gestione dei contratti all'interno del Servizio di Supply Chain. Le principali mansioni includono la pianificazione e gestione degli aspetti contrattuali di progetti di approvvigionamento, lo sviluppo di piani operativi e procedure standard, e la gestione delle attività di supporto agli acquisti. È richiesta una laurea in economia, giurisprudenza o un campo correlato, oltre a competenze in gestione dei fornitori e compliance contrattuale. Il candidato ideale deve dimostrare professionalità, capacità di analisi e abilità nella gestione delle performance contrattuali. Org. Setting and Reporting The United Nations Global Service Centre (UNGSC) provides critical Supply Chain, Geospatial, Information and Telecommunications Technologies services and Training to all Secretariat Entities, Peacekeeping and Special Political Missions, Agencies, Funds and Programmes of the UN system worldwide. This position is located in the United Nations Global Service Centre, Brindisi, Italy within the Supply Chain Service, Planning & Sourcing Support Section, Field Contract Management Team. This position reports directly to the Chief, Planning & Sourcing Support Section. The team supports contract performance management across the Secretariat, including the administration and operational support of corporate systems such as the Contract Performance Reporting Tool (CPRT) and the Instant Feedback System (IFS). Responsibilities Within delegated authority, the Contracts Management Officer will be responsible for the following duties: • Plans and manages all contractual aspects of a procurement project; establish and maintain work programme and schedules for on-going contracts and newly planned ones. • Develops and implements operational plans, standard operating procedures (SOPs), initiatives and projects relating to contract compliance and performance management. • Manages procurement support activities, including providing input to statement of works/ requirements (including articulation of performance standards and Key Performance Indicators, assist in the development of technical evaluation criteria, provide guidance during contract drafting. • Develops a quality assurance plan to provide a systematic method to monitor contract performance. • Participates in the development of contract risk assessments and risk management plans, including mitigating measures. • Develops contract compliance checklists and implementation plans. • Participates in the assessment of contractor performance, including advice and action to address instances of poor performance and/or non-compliance with contractual obligations. • Initiates contract close outs including identifying, documenting and disseminating best practices and lessons learned and securing the final contractor performance assessment. • Coordinates with the UN Secretariat entities, Procurement and relevant Headquarters stakeholders on claims, disputes, warranties, and other contractual remedies arising from contract performance and compliance matters. • Administers and manages the Contract Performance Reporting Tool (CPRT) and Instant Feedback System (IFS), including user access management, operational maintenance and data integrity. • Manages implementation of approved system enhancements, reporting requirements, testing and related improvement activities for CPRT and IFS. • Analyzes contractor performance trends and supports development of performance monitoring reports and related management information to support contract management oversight and decision-making. • Monitors contractor performance and identifies cases of poor performance and/or non-compliance with contractual obligations, bringing such cases to the attention of the appropriate stakeholders for follow-up and necessary action. • Drafts relevant audit responses on contract management related issues, as required. • Supervises and monitors performance indicators for UN personnel within the team, as required. • Performs other related duties as required. Competencies PROFESSIONALISM: Knowledge of policies, practices and regulations on management of supplies, purchasing and logistics and ability to apply them in an organizational environment. Ability to maintain accurate records and prepare reports on a wide variety of data. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and fu