Team Assistant, G4

Descrizione

Testo originale dell'annuncio (in inglese)

Org. Setting and Reporting This position is located in the United Nations Interregional Crime and Justice Research Institute (UNICRI) in Turin, Italy. The incumbent will be under the direct supervision of the Programme Management Officer. For more information on UNICRI, please visit the website: www.unicri.it. Responsibilities Within assigned authority, the incumbent will be responsible for administrative assistance in the implementation of projects, particularly: • Perform a wide range of office support and administrative functions using the United Nations’ Enterprise Resources Planning (ERP) system, Umoja. • Monitor the processes and the schedules related to the outputs, tasks, and projects; assist in the verification of receipt and accuracy of requisite documents, approvals, and signatures to ensure compliance with relevant financial and budget requirements. • Generate a variety of standard financial reports, as well as work orders, using various databases. • Respond or draft responses to routine correspondence and other communications; use standard word processing package to produce a wide variety of large, complex documents and reports. • Perform general administrative tasks, such as reviewing interoffice vouchers (IOVs), maintaining contacts with UNDP, preparing arrangements for meetings and other events, drafting Terms of Reference, preparing allotments and redeployments, managing grants, including preparing and/or processing administrative requests/documents (e.g., requisitions, travel requests, financial authorizations, etc.). • Maintain files (both paper and electronic) and databases for the work unit. • Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making. • Assist with visualizations and updating information material such as web pages or brochures. • Perform other work-related duties as assigned. Competencies • Professionalism: Has knowledge of general office and administrative support, including administrative policies, processes, and procedures. Has the ability to perform analysis, modelling and interpretation of data in support of decision-making. Shows pride in work and achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines, and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. • Teamwork: Works collaboratively with colleagues to achieve organisational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. • Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client. Education High school diploma or equivalent is required. Job - Specific Qualification Not available. Work Experience A minimum of three (3) years of relevant working experience in administration, project support, finance, budget, or related operational support functions is required. The minimum number of years of relevant experience is reduced to one (1) for candidates with a first-level university degree or higher. Work experience supporting the organization of workshops