Office Assistant

Descrizione

Office Assistant Sintesi in italiano (traduzione automatica): L'Organizzazione delle Nazioni Unite per l'alimentazione e l'agricoltura (FAO) cerca un Assistente d'ufficio per il suo quartier generale a Roma. Il candidato selezionato svolgerà funzioni amministrative di routine e supporto all'ufficio del Direttore del Centro per gli Investimenti (CFI). Le mansioni principali includono la redazione di corrispondenza, la gestione delle comunicazioni telefoniche e via email, e l'assistenza nella preparazione di documenti e presentazioni. È richiesta una buona capacità di interazione con i colleghi e la gestione di informazioni di routine. Non è specificata una laurea particolare, ma è preferibile una formazione in ambito amministrativo o simile. Il ruolo è fondamentale per garantire il buon funzionamento delle operazioni quotidiane del CFI. Organizational Setting The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind. FAO's commitment to environmental sustainability is integral to our strategic objectives and operations. The FAO Investment Centre (CFI) provides investment and finance solutions that lead to more efficient, sustainable, inclusive and resilient agrifood systems. Working in over 120 countries, the Centre provides a full suite of investment and finance support to FAO members. It partners with governments, international and national financing institutions, the private sector and farmers, research institutions and academia to improve the quality and quantity of agrifood investment. The Centre's four main areas of work include support to strategic investment planning and policy, public investment, private investment, and innovative finance. These are complemented by the knowledge for investment and capacity development for investment programmes that serve to share knowledge, learn and build capacities at country level. For additional information on the FAO Investment Centre, its activities, partners and the organizational structure please visit the following link. As part of its strategic investment planning and policy solutions, CFI collaborates with the European Union's Directorate-General for International Partnerships (DG INTPA) to support sustainable agrifood systems' policies and investments. As part of this collaboration, CFI supports DG INTPA through the Sustainable Agrifood Systems Intelligence + (SASI+) project and the AgrIntel Phase II project.9 Through the SASI + project, CFI provides technical support to formulation of evidence-driven strategies and investments for regional, national and local authorities and European Union Delegations to improve policies and mobilize, prioritize and target financing and investment in support of sustainable agrifood systems, efficient, competitive and inclusive agrifood value chains and regional growth corridors. Under the AgrIntel phase II project, CFI provides advisory services to the European Union's Directorate-General for International Partnerships (INTPA) to ensure the financial, social and environmental sustainability of its agricultural investment operations. CFI also supports INTPA in assessing the investment proposals submitted to the Investment Committees of the various agricultural investment funds co-financed by the European Union, and in delivering on-demand analytics on specific value chains, food systems or investment thematic analytical work (blended finance etc.). The position is located in the Director's Office, CFID, at FAO headquarters in Rome, Italy. Main Purpose The Office Assistant performs a variety of routine administrative transactions and office support functions contributing to the smooth and efficient running of the work unit. Supervision Received/Exercised The Office Assistant reports to the Office Associate, in the front-office of CFI Director. He/she acts independently on routine matters and consults with Supervisor(s) on new and/or more complex issues and procedures. Supervision received provides for technical and procedural guidance and on-the-job learning. Working Relationships The Office Assistant interacts with a variety of colleagues from within the work unit. Interactions relate to the exchange of routine information and the provision of standard office support services. Key Functions/Results • Type, format and draft routine correspondence; collate tables, reports, presentations, publications and other documentation. • Receive and direct telephone calls and visitors; screen and send e-mails; respond to routine internal and external enquiries and/or refer to appropriate contacts/units. • Enter, retrieve, structure and update selected information and data from various sources (e.g. Intra-/Internet, office files, etc.)