Junior Letter of Agreement (LoA) Specialist

Descrizione

Junior Letter of Agreement (LoA) Specialist Sintesi in italiano (traduzione automatica): L'organizzazione FAO cerca un Junior Letter of Agreement (LoA) Specialist da inserire presso la sede centrale. Il candidato si occuperà di fornire supporto nella gestione delle Lettere di Accordo, effettuando controlli di conformità e revisioni di qualità per contratti di alto valore. Tra le mansioni principali ci sono la consulenza al personale, la preparazione di documentazione e verbali, e la gestione delle richieste di delega di autorità. I requisiti includono una laurea avanzata in discipline come Economia, Giurisprudenza o Amministrazione Aziendale, con almeno un anno di esperienza pertinente. È richiesta anche la capacità di utilizzare terminologia tecnica e di produrre report statistici. La posizione richiede competenze in gestione di progetti e amministrazione finanziaria. Organizational Setting The Procurement Service (CSLP) provides advice, guidance and oversight for FAO procurement operations and Letters of Agreement Quality Assurance both at headquarters and in FAO decentralized offices; it provides policy and operational support to ensure that the Organization procures goods, works and services based on "Best Value for Money" principles. Letters of Agreement are specialized contractual instrument that are used to acquire from non-profit and government organizations services that are not commercially available (e.g. in the context of humanitarian operations, academic research etc.) The Junior Letter of Agreement (LoA) Specialist will be located at FAO HQ and will provide support to all FAO offices requiring guidance on Letters of Agreement and perform compliance reviews for high value Letters of Agreement submitted by headquarters units and field offices. Reporting Lines The Junior Letter of Agreement (LoA) Specialist will work under the general guidance of the Contracts Officer (LoA) in CSLP. Technical Focus Contracts for non-commercial services. The Junior Letter of Agreement (LoA) Specialist will perform activities related to compliance checks on LoAs and other administrative tasks to support the function of Quality Assurance review for high value LoAs. Tasks and responsibilities The key functions of the Junior Letter of Agreement (LoA) Specialist will be as following: • Perform Quality Assurance reviews of LoAs and amendments submitted to CSLP review and approval by assessing administrative completeness, consistency as per internal control framework, and alignment with MS507 requirements. • Provide advice to personnel in HQ and country offices on issues related to the LoA management. • Check documentation for quality assurance review of high-value LoAs and amendments, including Terms of Reference, Notes for the File, and any supporting documentation. • Manage the requests for Ad-Hoc Re-Delegation of Authority inclusive recommendation for the approval of such requests. • Prepare the documentation and minutes of the Headquarter Letter of Agreement Committee’s meetings and maintain custody of the records of the Committee deliberations and decisions. • Prepare all necessary communications and documentation in the combination of languages of the Junior Letter of Agreement (LoA) Specialist, ensuring accurate and appropriate use of technical LoA terminology and consistency of language across materials. • Assist in the preparation of materials for training sessions of LoA. Edit / translate training material and forms related to GRMS and MS507 • Produce statistical reports on SLAs related to LoAs processed by CSLP, decentralized offices, and HQ divisions. • Advise users across all organizational units, when required, on the preparation and management of LoA Purchase Orders in FAO’s ERP • Control the accuracy and integrity of LoA Purchase Orders that require CSL’s approval. • Perform other duties as required. CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING Minimum Requirements • For Consultants: Advanced University Degree from an institution recognized by the International Association of Universities (IAU)/UNESCO in Accounting, Procurement, Law, Business Administration, Economics, International Studies or International Relations, Organization Management, Human Resources or a related field. Consultants with bachelor’s degree need two additional years of relevant professional experience. • For PSA.SBS: University degree (or technical degree/certificate) from an institution recognized by the International Association of Universities (IAU)/UNESCO in Accounting, Procurement, Law, Business Administration, Economics, International Studies or International Relations, Organization Management, Human Resources or a related field • A minimum of one year of relevant experience in finance or business administration or procurement or legal work or project management or administration of contracts or grants or logistics. • Working knowledge (level C) of English. FAO Core Competencies • Results Focus • Teamwork • Communication