Research Line Administrative Assistant

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Testo originale dell'annuncio (in inglese)

Research Line Administrative Assistant - IT | Istituto Italiano di Tecnologia Step into a world of endless possibilities, together let’s leave something for the future! At IIT, we are committed to advancing human-centered Science and Technology to address the most urgent societal challenges of our era. We foster excellence in both fundamental and applied research, spanning fields such as neuroscience and cognition, humanoid technologies and robotics, artificial intelligence, nanotechnology, and material sciences, offering a truly interdisciplinary scientific experience. Our approach integrates cutting-edge tools and technology, empowering researchers to push the limits of knowledge and innovation. With us, your curiosity will know no bounds. We are dedicated to providing equal employment opportunities and fostering diversity in all its forms, creating an inclusive environment. We value the unique experiences, knowledge, backgrounds, cultures, and perspectives of our people. By embracing diversity, we believe science can achieve its fullest potential. The Istituto Italiano di Tecnologia is looking for an assistant to work at its Center for Cultural Heritage Technology, located within the iconic H-Farm Campus. The Centre's mission is to promote the research and application of innovative technologies for the conservation and analysis of cultural heritage, with a particular focus on computer science, nanotechnology, and robotics. It is internationally recognised as a pioneering organisation at the forefront of applied research in the field of cultural heritage. It stands out for its dynamic and stimulating environment, which is rich in multidisciplinary skills and open to experimentation. It employs highly qualified young researchers from a variety of academic and scientific backgrounds who contribute to creating a fertile ecosystem for innovation and scientific collaboration. The Assistant will be responsible for the following activities: Managing the agenda of scientific advisors (Principal Investigators). Managing institutional communications, including drafting and sending formal letters and invitations, and establishing contacts with institutions, partners, and stakeholders. Organizing events and taking care of all related tasks, including travel and transfer management. Supporting Principal Investigators in recruiting employees and collaborators. Drafting orders and managing their issuance directly as part of the procurement process for goods and services in accordance with internal procedures. Acting as an interface with Principal Investigators for all secretarial and administrative matters. Interact with other institute offices on all secretarial and administrative matters. Monitoring budget progress. Coordinating all activities related to the management of the Centre's structure, including supervising the logistical infrastructure to ensure the smooth functioning of spaces and services. Support in hiring procedures for employees and collaborators and management of student and undergraduate affiliation. Good knowledge of management systems, preferably SAP, and the main Microsoft Office tools Ability to work in a challenging and international environment Capacity to work autonomously and collaboratively in a highly interdisciplinary environment Be a proactive and solution-oriented person with a positive attitude Have strong problem-solving skills, and the ability to quickly grasp new situations and take effective action. Ability to plan and manage activities, time and resources efficiently Excellent command of writing letters and documents, including formal and institutional texts Previous administrative experience gained in research centers or institutes A yearly gross salary ranging between 25000 and 28000, which may include a bonus option depending on your role and contract Private health care coverage depending on your role and contract Please submit your application using the online form and including a detailed CV and a cover letter. To discover more about life at IIT, visit the dedicated section here: https://www.iit.it/en/work-at-iit This is to inform you pursuant to the Regulation (UE) 2016/679 on “ Prote