Human Resources Assistant

Descrizione

Human Resources Assistant Sintesi in italiano (traduzione automatica): L'Assistente Risorse Umane lavora presso la FAO, con sede a Roma, e supporta le operazioni della Divisione Risorse Umane. Le sue mansioni principali includono la gestione delle richieste standard relative alle risorse umane, l'assistenza nel processo di reclutamento e la preparazione della documentazione necessaria per le assunzioni. Inoltre, si occupa di mantenere i registri di presenza e di aggiornare i file del personale. È richiesta una buona conoscenza delle politiche e delle procedure HR, oltre a capacità di comunicazione e organizzazione. Non è specificata una laurea obbligatoria, ma una formazione in ambito risorse umane o affini è preferibile. Organizational Setting FAO's commitment to environmental sustainability is integral to our strategic objectives and operations. The Human Resources Division (CSH) provides HR strategies, policies, tools, guidance and oversight to FAO Offices worldwide to ensure that the Organization attracts, develops and retains a diverse, skilled and highly motivated workforce, delivering on the mandate of the organization. Over the next years CSH will focus on developing and implementing a people centered strategy, and positioning HR as a strategic partner contributing to the achievement of the mandate of FAO. The Human Resources Division is composed of two main clusters, (i) the Integrated Talent Management cluster, providing advice and managing position management, recruitment, mobility, staff development and training, performance management and social security; and (ii) the HR Strategy and Policy cluster providing HR strategic guidance, policy and oversight. The post is located under the (i) cluster in the Social Security Branch (CSHS) at FAO headquarters in Rome, Italy . CSHS coordinates and provides advice and information on pension, social security and insurance schemes and provisions for FAO. It administers the United Nations Joint Staff Pension Fund (UNJSPF) on behalf of FAO current and former staff members, investigates requests for recognition of accidents/illnesses as Service-Incurred, administers related compensation benefits and manages medical and other insurance plans offered to FAO staff, consultants and other non-staff and retirees. Main Purpose The Human Resources Assistant performs a variety of routine functions in support of human resources transactions. He/ she assists in providing guidance and advice in the application of policies, rules and procedures and supports sound human resources practice. Supervision Received/Exercised The Human Resources Assistant reports to the Human Resources Officer. He/she acts independently on routine matters and consults with his/her supervisor(s) on new and/or more complex issues and procedures. Supervision received is focused on the quality of the work performed and provides for on-the-job learning. Working Relationships The Human Resources Assistant collaborates with colleagues across the work unit, engages with interlocutors from social security functions, and assists immediate clients, supporting the effective and efficient delivery of human resources services. Key Functions/Results • Review, answer and follow-up on standard requests, enquiries and claims regarding human resources matters; provide readily available information from office files and databases. • Assemble and review supporting documentation for processing various human resources actions relating to recruitment, staffing, organizational design, staff development and learning, policy and/or social security. • Assist in the recruitment process of all categories of staff and non-staff including the preparation of vacancy announcements; communicate with applicants and prepare offers/terms of employment. • Assist supervisor(s) in monitoring the contractual status of staff on various appointments; assist in the timely preparation and issuance of contract renewals and personnel action forms. • Check and maintain attendance records, leave reports, DSA forms and other documentation and reports for staff and non-staff. • Maintain personnel and/or position management files for staff, ensuring all documentation is complete; maintain and update confidential information and documents, and ensure relevant documents are kept in their respective files. • Search for, retrieve, compile, assemble and archive a variety of human resources statistical data from questionnaires, publications, surveys, research projects, websites, reports, databases, etc, for internal and external use as required. • Draft routine correspondence; assist in the preparation of administrative reports; assist with briefings and debriefings; take notes at meetings. • Perform other duties as required. Impact Of Work The incumbent's work impacts on the timely and efficient delivery of human resources services and on the overall output of the work unit. CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING Minimum Requirements Education