AI Institute Director Assistant

Descrizione

AI Institute Director Assistant Sintesi in italiano (traduzione automatica): Il Barcelona Supercomputing Center (BSC-CNS) cerca un Assistente di Direzione per supportare il Direttore del nuovo Istituto di Intelligenza Artificiale. La sede è a Barcellona, Spagna. Il candidato selezionato fornirà supporto amministrativo e organizzativo, gestendo l'agenda, la corrispondenza e i viaggi del Direttore, oltre a preparare riunioni e documentazione. È richiesta una formazione professionale in Assistenza Esecutiva o Amministrazione, con preferenza per una laurea in Economia Aziendale o Comunicazione. È necessaria un'esperienza minima di 3 anni come Assistente Esecutivo, preferibilmente in contesti di ricerca o tecnologici, e competenze nella gestione di agende internazionali. Reference: 342_26_AII_AIDA Job title: AI Institute Director Assistant About BSC The Barcelona Supercomputing Center - Centro Nacional de Supercomputación (BSC-CNS) is the leading supercomputing center in Spain. It houses MareNostrum, one of the most powerful supercomputers in Europe, was a founding and hosting member of the former European HPC infrastructure PRACE (Partnership for Advanced Computing in Europe), and is now hosting entity for EuroHPC JU, the Joint Undertaking that leads large-scale investments and HPC provision in Europe. The mission of BSC is to research, develop and manage information technologies in order to facilitate scientific progress. BSC combines HPC service provision and R&D into both computer and computational science (life, earth and engineering sciences) under one roof, and currently has over 1000 staff from 60 countries. Look at the BSC experience: BSC-CNS YouTube Channel Let's stay connected with BSC Folks! We are particularly interested for this role in the strengths and lived experiences of women and underrepresented groups to help us avoid perpetuating biases and oversights in science and IT research. In instances of equal merit, the incorporation of the under-represented sex will be favoured. We promote Equity, Diversity and Inclusion, fostering an environment where each and every one of us is appreciated for who we are, regardless of our differences. If you consider that you do not meet all the requirements, we encourage you to continue applying for the job offer. We value diversity of experiences and skills, and you could bring unique perspectives to our team. Context And Mission The Barcelona Supercomputing Center – Centro Nacional de Supercomputación (BSC-CNS) is establishing its new Institute of Artificial Intelligence (AI Institute), a strategic initiative that positions BSC at the forefront of Artificial Intelligence (AI) and High-Performance Computing (HPC) research worldwide. To ensure the smooth functioning of this high-impact initiative, BSC is seeking a highly organized and proactive Executive Assistant to support the AI Institute Director. The selected candidate will provide comprehensive administrative and organizational support, acting as a key enabler of the Director’s strategic, scientific, and institutional duties. This position requires discretion, autonomy, and the ability to manage complex tasks in a dynamic, international research environment. Key Duties Manage the AI Institute Director’s agenda, correspondence, and travel, ensuring efficient scheduling, prioritization, and coordination with internal and external stakeholders. Prepare and organize meetings, including agendas, minutes, follow-ups, and documentation for the Director’s internal and international engagements. Draft, review, and format presentations, reports, and institutional documents with accuracy, confidentiality, and attention to detail. Coordinate communication and workflow between the AI Institute, other BSC departments, and international research partners to ensure smooth collaboration. Organize visits, events, and delegations, overseeing agendas, logistics, and visitor coordination. Maintain organized digital and physical filing systems and support the preparation of official documentation for research and administrative activities. Anticipate administrative and operational needs, providing proactive support to optimize the Director’s efficiency and the daily operations of the AI Institute. Requirements Education Professional training in Executive Assistance, Administration, or equivalent (FPII/CMGS). A university degree in Business Administration, Communication, or related fields will be valued. Essential Knowledge and Professional Experience Minimum of 3 years of experience as an Executive Assistant, ideally supporting senior leadership in a research, scientific, or technology environment. Proven experience in managing international agendas, travel, and correspondence for executives. Proficiency in Annuncio in inglese. Fonte: Euraxess (Commissione europea).